JOB PURPOSE

To support the Corporate Services Unit in undertaking all procurement requirements of Kaizen Institute of Zambia Limited. This includes sourcing, negotiating, purchasing, and liaising with suppliers through the EGP System. Lastly, ensure implementation of all Procurement processes and procedures.

          RESPONSIBILITIES

• Develops a Procurement plan and supports its implementation.
• Receive requisitions that are approved from end users.
• Monitors regularly, stocks and updates records in order to facilitate replenishments.
• Maintains regularly a register of all accountable documents in order to ensure accountability and transparency.
• Undertakes effectively the maintenance of an up-to-date supplier register in order to establish a reliable supplier base.
• Maintains and updates procurement records accurately and ensures that copies are properly filed in order to facilitate efficient storage and retrieval of information.
• Prepares monthly, quarterly, and annual reports and submits them to management.

QMS Responsibilities

• Ensure the quality of work
• Operate in conformance with the requirements of the QMS
• Make appropriate notification when requirements are not being met
• Make suggestions for improvement.
• Any other work as may be assigned by supervisor, Managers, Consultants.

MINIMUM REQUIREMENTS

• Full School Certificate or equivalent
• Diploma in Purchasing and Supplies or Chartered Institute of Purchasing and Supplies (CIPS) Level Four (4).
• Practicing member of the Zambia Institute of Purchasing and Supply (ZIPS).